New SmartLab Releases

Add resume via Email

Getting resumes from candidates or referrals via email is a scenario familiar to everyone who has been a recruiter or hiring manager. Thanks to a new SmartLabs feature, users can now create candidates by forwarding resumes to SmartRecruiters!

To turn on the feature, Admins will need to turn on the "Enable email applicatons" toggle in their SmartLabs Settings. Once this toggle is enabled, any user whose email address matches their user account in SmartRecruiters (for example, both are "a.skywalker@jedi-company.com") can forward resumes to create candidates/applications in the system. Note that there is no support for more granular permissions, such as in-system support for customizing which system roles can create a candidate; the setting is for all users or none.

To forward a resume and create an application (if the candidate exists) or a new candidate (if the candidate is not in the system yet), users will need to know at least two things: First, the email address to which they can send a resume - this email will have the form of "jedi-company@resumebox.smartrecruiters.com" where "jedi-company" is the company URL identifier (can be found on any of the job ads hosted by SmartRecruiters in the URL). Second, they will need to mention REF ID of a job to which they wish to add a candidate in the subject line of an email. The REF ID is a unique job identifier that usually looks like this: "REF1234". Note that subject line can have only one REF ID at a time.

Each email forwarded to the system will result in creation of one candidate/application. If you select multiple - let's say seven - emails that contain a resume and forward them all to the resume email address, this will result in the addition of seven candidates to the job. However, if an email has multiple resume attachments, only one attachment will be identified as a resume (the first one) and be parsed, and the rest will be added as additional attachments. Therefore, we recommend forwarding one resume per email at a time. 

If an email contains a resume and other attachments (e.g. cover note) and results in the creation of a new candidate, then the attachment identified as resume will be parsed, and the rest of the attachments will be added as additional attachments to the candidate's application. If the candidate already exists, the forwarded resume will not parse and just be uploaded as an attachment along with other attachments in the email. Lastly, the email content will always be added as a text file attachment for the convenience of storing the context of how the resume got added. 

The application created in the system as a result of resume forwarding will be added in the status Lead. The source of application that is created as a result of forwarding resume is Organic (source type) and Manual Upload (source). Users will also need to handle candidate consent request from the system later, as it will not be set to "consent granted" when the resume is forwarded. 

In addition to specifying a REF ID, users can also specify in the subject line tags that they would like to add to the candidate whose application is being created in the system. Users can list multiple tags separated by a comma. For example, subject line "FW: Consider my applications for REF7248J ASAP right away please tags: asap, hs-conference, Amsterdam" will create an application against a job REF7248J and candidate tags "asap", "hs-conference" and "Amsterdam". 

Application against a job created via email forward will honor all permissions in the system - users will access to the job / candidates on that job will be able to see the newly created Lead and interact with the Lead within their regular scope of user permissions.

Unpublished Date on Job Creation

At Hiring Success 2017’s hackathon, an amazing team of Customer + SmartRecruiters engineers produced a great hack: through a Chrome Extension and some setup for each user, you were able to set up unpublishing dates for your jobs. After seeing high usage, we decided to make it available for all of our customers. In Admin / Settings, you will be able to find a new page called “SmartLabs”.

 

Turning the toggle on will allow any users who have a publish/unpublish job permission to set an unpublish date as well for all types of jobs (public, internal, private). It will be unpublished on the date set up, at midnight in the timezone of the unpublishing user (the timezone is the one of the user’s computer). 

Please note that the existing chrome extension will not be needed anymore and it can be uninstalled from the chrome browser.

Facebook Jobs v2

Admins can now map a Facebook page to a particular brand in their brand settings. All new jobs created with this brand will be listed on the associated Facebook page.

If no Facebook page is specified in brand settings, all jobs will still be posted to the Facebook jobs feed. However, Facebook's algorithm will be responsible for attribute the job to a particular page. 

Facebook Jobs

Those who attended HS18 will remember the winning hackathon entry: Facebook Jobs. We've improved this integration and are releasing it as part of SmartLabs in the April '19 release.

We're adding Facebook to the list of free job aggregators! Now, when you post a job to the aggregators, we'll also post it to Facebook. Companies will have the ability to specify their Facebook URL (company or specific brands), and we'll associate the jobs with the right company (or brand). As with other aggregators, unpublishing the job in SmartRecruiters will also take down the ad from Facebook.

Facebook users will be able to find the job in Facebook's Job Feed, and on the Jobs tab of the company page. When someone finds the ad on Facebook and clicks Apply, they'll be redirected to the SmartRecruiters Job ad. From there, the application process is identical to any other SmartRecruiters application, with the same screening questions, consent collection, and more.