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Hiring Plan Dashboard

Requires:
  • SmartRecruit

 

One of the dashboards in Source-to-Hire Analytics, the Hiring Plan dashboard reports on the hiring progress of positions for the selected time period. Hiring managers and recruiters can leverage the dashboard to:

  • Track the progress of hiring against the planned target
  • Analyze past plans and predict future plans' performance
  • Identify jobs and hiring team members that may need extra help
  • Understand jobs and positions distribution across the organization

Hiring Plan@2x.png

When interacting with the Hiring Plan dashboard, it is very important to bear in mind that only positions whose Target Start Date falls within the selected time period will be included in the results.

Position Statuses

Position data is the core data that makes up the majority of the Hiring Plan metrics and its data tables. In order to take advantage of the Hiring Plan dashboard, users should understand the definition of the 3 position statues

Open

Position that was opened in the selected time period, also known as Open Position. A position is considered 'Open' in the Hiring Plan dashboard when:

  • The position was made open for hiring in the selected time period AND
  • No candidate was hired for the position yet before the end of the time period.

Hired

Position that had a candidate hired against, also known as Hired Position. A position is considered 'Hired' in Hiring Plan dashboard when:

  • There was a hire made against the position before the end of the selected time period AND
  • The hired candidate had not start working for the position before the end of time period.

Filled

Positions that had a candidate hired against and the candidate had started working for the position, also known as Filled Position. A position is considered 'Filled' in Hiring Plan dashboard when:

  • There was a hire made against the position before the end of the selected time period AND
  • The hired candidate had started working for the position before the end of the time period.

Hiring Plan Metrics

Metrics on the Hiring Plan dashboard focuses on providing an overview on positions and position statuses for the select time period.

Hiring Plan@2x.png

Below is the full list of metrics, their descriptions and definition and usage:

Metrics Description Definition Usage
Total Position Total number of positions in the selected time period count(position) where position Target Start Date is in [period starts, period ends]  
Total Filled Position Total number of filled positions in the selected time period count(position) where position Target Start Date is in [period starts, period ends] AND position Actual Start Date is before period ends  
Total Open Position Total number of open positions in the selected time period count(position) where position Target Start Date is in [period starts, period ends] AND (position Hire Date is after period ends OR position Hire Date is empty) AND position Open Date exists  
Total Hired Position Total number of hired position in the selected time period count(position) where position Target Start Date is in [period starts, period ends] AND position Hire Date is before period ends  
% Positions Filled on Time Hiring Velocity - Percentage of all positions that are filled on time sum(delta(position Actual Start Date, position Target Start Date) <= 7) / count(position) where position Target Start Date is in [period starts, period ends] Identify whether roles are filled before or by the time business needs them
Projected Time to Start Projected average days it takes for hires to start working sum(delta(position Actual Start Date, position Open Date)) / (count(position) where position Target Start Date is in [period starts, period ends] AND position Open Date exists) See the current expected days needed to fill a position
Actual vs. Projected Time to Start Average days difference between the projected and actual date for hires to start working sum(delta(position Actual Start Date, position Target Start Date)) / (count(position) where position Target Start Date is in [period starts, period ends] AND position Actual Start Date is before period ends Use the delta to refine Target Start Dates for future positions, setting realistic expectations.

Position Breakdown Chart

The position breakdown chart displays the count of positions of each status of each month for the selected time period. When used with filters, the chart can provide quick insights on the hiring progress of a job, department or hiring team to users.

Hiring Plan@2x_pos_chart.png

Hover the cursor on top of each bar to view the total number of positions.

The position breakdown chart is displayed only when there are 2 complete months in the selected time period. If fewer than 2 complete months are included in the selected time period, users will see the following message: "Use the date picker to select a time period of at least 2 months to generate Position Breakdown chart".

Time-to Graph

The time-to graph display both average time-to-hire and average time-to-start of each month for the selected time period. Time-to graph tells users the general time it takes to fill positions against target start dates of positions.

Hiring Plan@2x_time_chart.png

Similar to the position breakdown chart, users can hover their cursors on top of each data point to view the avg. time-to-start or avg. time-to-hire values.

Avg. Time-to-hire

Average time-to-hire is the average number of days required, from the date which the position was opened to the date which a candidate is hired for the position, of all filled positions in the selected time period. 

sum(delta(position Hire Date, position Open Date)) / (count(position) where position Target Start Date is in [period starts, period ends] AND position Hire Date is before period ends)

Avg. Time-to-start

Similar to average time-to-hire, average time-to-start is the average number of days required, from the date which the position was opened to the date which the hired candidate started to work, of all filled position in the selected time period.

sum(delta(position Actual Start Date, position Open Date)) / (count(position) where position Target Start Date is in [period starts, period ends] AND position Actual Start Date is before period ends)

All values on each data points are calculated with the above definitions and grouped by respective month.

Like the position breakdown chart, time-to graph is displayed only when there are 2 complete months in the selected time period. In the case where fewer than 2 complete months are included, user will see the following message: "Use the date picker to select a time period of at least 2 months to generate Time-to graph".

Group-by Table

The group-by table in the Hiring Plan dashboard lists all positions that were included in the selected time period. By default, the table groups position data by jobs. Other group by options included, but not limited to, hiring team members, departments, job locations and brands.

On the first level, the table offers metrics similar to the Hiring Plan metrics on the top of the dashboard. These metrics help users understand the hiring progress of different jobs or of different hiring team members at a glance.

Users can also dive deeper into the second level of the table to identify positions that require extra attention and care.

Hiring Plan@2x_lv2_table.png