Skip to main content
SmartRecruiters

Candidate Pipeline Dashboard

Requires:
  • SmartRecruit

 

One of the dashboards in Source-to-Hire Analytics, the Candidate Pipeline dashboard reports on the progress of candidate applications for the selected time period. Hiring managers and recruiters can leverage the dashboard to:

  • Understand average and individual application time spent on each hiring step
  • Analyze past hiring step bottlenecks and make adjustments
  • Track the progress and drill down onto a specific candidate application
  • Identify jobs and hire team members that may need extra help

Hiring Plan@2x.png

When interacting with the Candidate Pipeline dashboard, it is very important to bear in mind that only applications where the Application Active State Enter Date falls within the selected time period will be included in the results.

Number of Applications

Application data is the core data that makes up the majority of the Candidate Pipeline metrics and its data tables. In order to better understand the Candidate Pipeline dashboard, users should be aware of the number of applications are calculated in a different state of the hiring process.

Active States

Applications that entered one of the active states of the hiring process during the selected time period are included in the Candidate Pipeline dashboard:

  • New
  • In-Review
  • Interview
  • Offer
  • Hired

Applications that were in one of the above states but did not change state during the selected time period will NOT be counted toward Number of Applications (e.g. Assuming the selected time period is between March 1 and March 30, an application was in In-Review state from February 27 - April 1 will not be counted).

Inactive States

On the other hand, applications that only entered one of the following states of the hiring process during the selected time period are NOT included in the Candidate Pipeline dashboard:

  • Lead
  • Rejected
  • Withdrawn 

Applications that entered one of the inactive states but also one of the active states will be counted toward the Number of Applications.

Candidate Pipeline Metrics

Metrics on the Candidate Pipeline dashboard focuses on providing an overview of applications and their respective states and status for the select time period.

Hiring Plan@2x.png

Below is the full list of metrics, their descriptions and definition, and usage:

Metrics Description Definition Usage
Total Applications Total count of applications count(distinct applications) where application Active State Enter Date is in [period starts, period ends]  
Average Application Processing Time Sum of average processing time of applications from Application State: New to Application State: Hired sum((time in application State: New) / count(distinct applications) where application State: New Enter Date is in [period starts, period ends]) + (time in application State: In-Review) / count(distinct applications) where application State: In-Review Enter Date is in [period starts, period ends]) + (time in application State: Interview) / count(distinct applications) where application State: Interview Enter Date is in [period starts, period ends]) + (time in application State: Offered) / count(distinct applications) where application State: Offered Enter Date is in [period starts, period ends]))  
Total Internal Applicants Total count of internal applications count(distinct applications) where application Active State Enter Date is in [period starts, period ends] AND where internal application = TRUE  
Total Referral Total number of referred applications count(distinct applications) where application Active State Enter Date is in [period starts, period ends] AND where source type = REFERRAL  

Candidate Pipeline Charts

The candidate pipeline charts consist of three different charts: 1) Candidates, 2) Average day in stage and 3) Conversion rates. These charts display the count of applications from each application state, the time of applications spent on each state, and the speed of applications passing through each state for the selected time period. When used with filters, the chart can provide more insights on the applications process of a job, a department, or a hiring team to users.

Number of Applications

The Application chart displays the total count of applications from each of the 5 application states: 1) New, 2) In-Review, 3) Interview, 4) Offer, and 5) Hired for the selected time period.

Hiring Plan@2x_pos_chart.png

  • Applications are counted toward a state and display on the chart as long as the application State Enter Date is within the selected time period.
  • If an application entered the same state more than once during the selected time period, the application will only be counted once.
  • If an application entered more than one state during the selected time period, that application will only be counted toward the latest state in the selected time period

Users can click bars of In-Review, Interview, and Offer states in the chart to drill down and view the number of applications in the different statuses (hiring steps).

drilldown@2x.png

  • Applications are counted toward a status (hiring step) and displayed on the chart as long as the application Status Enter Date is within the selected time period.
  • If an application entered the same status more than once during the selected time period, the application will only be counted once.
  • If an application entered more than one status during the selected time period, that application will only be counted toward the latest status in the selected time period. 

Average Days In Application State

The Average Days In Application State chart shows the average time applications spent in a specific state in days. Combined with filters, users can use the chart to identify possible bottleneck state or hiring steps of specific jobs, departments, or hiring team members.

Hiring Plan@2x_time_chart.png

An average day in an application state is calculated by adding the total number of days of all applications in the state and dividing that sum by the total number of all applications in the state during the selected time period.

  • If an application entered more than one state during the selected time period, the number of days the application in those states will be counted toward the total number of days respectively. 
  • For applications that entered the same state more than once during the selected time period, the total number of days of those applications spent in that state will be counted.

Similar to the Application chart, users can also drill down to average time applications spent in status by clicking the bars of In-Review, Interview, and Offer states.

drilldown@2x.png

An average day in an application status is calculated by adding the total number of days of all applications in the status and dividing that sum by the total number of all applications in the status during the selected time period.

  • If an application entered more than one status during the selected time period, the number of days the application in those statuses will be counted toward the total number of days respectively. 
  • For applications that entered the same status more than once during the selected time period, the total number of days of those applications spent in that status will be counted.

Conversion Rates

The Conversion Rate chart displays the percentage of applications of each application state that moved into downstream active states. The definition of conversion rate displayed on the chart for each active state is defined as:

  • New: Applications that were in the New state and moved into In-Review, Interview, Offer, or Hired state
  • In-Review: Applications that were in the In-Review state and moved into Interview, Offer, or Hired state
  • Interview: Applications that were in the Interview state and moved into Offer or Hired state
  • Offer: Applications that were in the Offer state and moved into the Hired state

pass_through_rate.png

The conversion rate (also known as pass-through-rate) is calculated as:

(count(distinct application) where application Active State (n+x) Enter Date is in [period starts, period ends]) / (count(distinct application) where application Active State n Enter Date is in [period starts, period ends])

  • If an application had moved into more than one state, only the conversion rate of the latest state change will be counted.
  • Upstream active state change (e.g. application moved from Interview to New) will not be counted toward the conversion rate calculation.

Group-by Table

The group-by table in the Candidate Pipeline dashboard lists all applications that were included in the selected time period. By default, the table groups application data by jobs. Other group by options include, but are not limited to, hiring team members, departments, job locations, and brands.

On the first level, the table offers metrics similar to the Candidate Pipeline metrics on the top of the dashboard. These metrics help users understand the application progress of different jobs or of different hiring team members at a glance.

Users can also dive deeper into the second level of the table to identify applications that require extra attention and care.

Hiring Plan@2x_lv2_table.png

Drill Down Detail

Drill-down details of each application can be accessed by clicking onto individual row data of the second level of the data table. The drill-down detail provides more information on each application.

Group 99.png