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SmartRecruiters

Automated Job Distribution

 

Requires:
  • SmartRecruit
  • SmartJobs

Admin users can now automate the job distribution process to SmartJobs and other job boards by defining posting rules based on job/org fields of the organization.

Automated Job Distribution interface can be reached under Settings / Admin > Company Settings > Job Advertising > Automated Job Distribution. On this interface, the users can find the rule-setting menu for SmartJobs and SmartDistribute, and review their active job distribution rules.

Note: Automated Job Distribution for SmartJobs is only available for customers with SmartJobs add-on. In order to use the functionality for existing job board contracts, on the other hand, customers need SmartDistribute add-on. Customers who don’t have any of the add-ons can create automated job distribution rules only for their existing LinkedIn contracts.

To learn more about SmartJobs, please fill out the SmartJobs Inquiry Form via SmartRecruiters application, and our team will get in touch with you as soon as possible.

Creating Rules for SmartJobs Postings

  1. Click on Create Rule under the SmartJobs section.

  2. Provide a Rule description (e.g. Engineering jobs in the U.S., IT and Finance jobs for X brand, Jobs with 12345 Cost Center, etc.)

  3. Select which jobs do you want to include in the rule. You can either select your all newly created jobs, or specific jobs based on job/org fields in your organization.
  4. In case you select specific jobs, you need to add at least one value for any of the job/org fields in your organization. You can also add multiple fields and values. Example:

    Location: United States, Canada, France

    Department: Marketing, Finance

    Brand: Acme

    If you select the above org fields with the given values, your jobs will be automatically posted to SmartJobs in the following condition:

    Location: United States OR Canada OR France

    AND Department: Marketing OR Finance

    AND Brand: Acme

  5. Select the priority level for SmartJobs posting. By default, your jobs matching the criteria defined in the previous step will be posted to SmartJobs by regular priority (recommended). If selected jobs are of higher priority than usual, select SmartJobs (High Priority), and our smart budget allocation will prioritise these jobs automatically over the other positions.

  6. Once you save your rule, it will appear under Active Rules on the main Automated Job Distribution interface. At this stage, any matching job published after the rule was created will be posted to SmartJobs automatically.

Creating Rules for SmartDistribute Postings

  1. Click on Create Rule under SmartDistribute section.

  2. Provide a Rule description (e.g. Engineering jobs in the U.S., IT and Finance jobs for X brand, etc.)

  3. Select which jobs do you want to include in the rule. You can either select your all newly created jobs, or specific jobs based on job/org fields in your organization.
  4. In case you select specific jobs, you need to add at least one value for any of the job/org fields in your organization. You can also add multiple fields and values.. Example:

    Location: United States, Canada, France

    Department: Marketing, Finance

    Brand: Acme

    If you select the above org fields with the given values, your jobs will be automatically posted to your job boards (via SmartDistribute) in the following condition:

    Location: United States OR Canada OR France

    AND Department: Marketing OR Finance

    AND Brand: Acme

  5. Pick which existing job board contract(s) you want to use for the selected jobs.
  6. Once you save your rule, it will appear under Active Rules on the main Automated Job Distribution interface. At this stage, any matching job published after the rule was created will be posted to your job boards (via SmartDistribute) automatically.

Notes: 

1. Some job board contracts are only available for certain geographies and brands (e.g. Apec can only be used for jobs located in France). If you include such contracts in a rule where multiple geographies are selected, postings will take place only in matching cases.

Example: If you select Germany and France values for Location field, and pick your Apec contract for automated posting, only jobs located in France will be automatically posted to Apec.

2. Automated posting will only take place when the default job ad is published for the first time. There won't be any automatic purchase for additionally created job ads for the same job.

Once published, your jobs will be automatically posted to the selected channels if they are matching with an active rule. The user will be informed about the automated job distribution upon landing on the advertising interface (see below). 

Performance-based Auto Job Distribution

On both SmartJobs and SmartDistribute rule-setting page, you will now see an additional question regarding posting rules:

  • When do you want to advertise your jobs?

You have two options:

  1. Immediately upon publishing: If you select this option, your jobs meeting the criteria defined in the automated job distribution rule will be distributed to the selected channels (either SmartJobs or your existing job board contracts) immediately upon publishing for the first time.
  2. After a specified time, only if less than enough candidates have applied: If you select this option, you will be able to define when you want your jobs to be advertised in external channels - simply add the desired number of candidates and time frame to customize the rule.

For example:

Post in 2 week(s), only if less than 5 candidate(s) have applied.

If you add the above condition to the automated job distribution rule, matching jobs will not be posted to the selected channels (either SmartJobs or your existing job board contracts) immediately upon publishing. Instead, the system will check once again 2 weeks after the publication date how many external candidates are there within the candidate pipeline. If there are less than 5 candidates in the pipeline, your job will be automatically posted to the selected external channels.

Screenshot 2020-04-14 at 11.25.58.png

Note: Leads, and candidates in Withdrawn and Rejected statuses are excluded from the calculation of candidates.

Example Automated Job Distribution rule:

Which jobs:

  • Country: France, Germany
  • Department: Sales

When:

  • After 1 week(s), only if less than 10 candidate(s) have applied.

Selected channel(s):

  • SmartJobs

If you define the above rule via Automated Job Distribution functionality, your Sales jobs located either in France or Germany will be posted automatically to SmartJobs, if less than 10 candidate(s) apply to them in 1 week (after publishing).