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Automated Job Distribution

 

Requires:
  • SmartRecruit
  • SmartJobs

Admin users can now automate the job distribution process to SmartJobs and other job boards by defining posting rules based on job/org fields of the organization.

Automated Job Distribution interface can be reached under Settings / Admin > Company Settings > Job Advertising > Automated Job Distribution. On this interface, the users can find the rule-setting menu for SmartJobs and SmartDistribute, and review their active job distribution rules.

Note: Automated Job Distribution for SmartJobs is only available for customers with SmartJobs add-on. In order to use the functionality for existing job board contracts, on the other hand, customers need SmartDistribute add-on. Customers who don’t have any of the add-ons can create automated job distribution rules only for their existing LinkedIn contracts.

To learn more about SmartJobs, please fill out the SmartJobs Inquiry Form via SmartRecruiters application, and our team will get in touch with you as soon as possible.

Creating Rules for SmartJobs Postings

  1. Click on Create Rule under the SmartJobs section.

  2. Provide a Rule description (e.g. Engineering jobs in the U.S., IT and Finance jobs for X brand, Jobs with 12345 Cost Center, etc.)

  3. Select which jobs do you want to include in the rule. You can either select your all newly created jobs, or specific jobs based on job/org fields in your organization.
  4. In case you select specific jobs, you need to add at least one value for any of the job/org fields in your organization. You can also add multiple fields and values. Example:

    Location: United States, Canada, France

    Department: Marketing, Finance

    Brand: Acme

    If you select the above org fields with the given values, your jobs will be automatically posted to SmartJobs in the following condition:

    Location: United States OR Canada OR France

    AND Department: Marketing OR Finance

    AND Brand: Acme

  5. Select the priority level for SmartJobs posting. By default, your jobs matching the criteria defined in the previous step will be posted to SmartJobs by regular priority (recommended). If selected jobs are of higher priority than usual, select SmartJobs (High Priority), and our smart budget allocation will prioritise these jobs automatically over the other positions.

  6. Once you save your rule, it will appear under Active Rules on the main Automated Job Distribution interface. At this stage, any matching job published after the rule was created will be posted to SmartJobs automatically.

Note: SmartJobs is only available in the United States, Canada, United Kingdom, France, Germany and the Netherlands at the moment. Jobs located in other geographies will not be posted to SmartJobs even if they are part of an automated job distribution rule.

Creating Rules for SmartDistribute Postings

  1. Click on Create Rule under SmartDistribute section.

  2. Provide a Rule description (e.g. Engineering jobs in the U.S., IT and Finance jobs for X brand, etc.)

  3. Select which jobs do you want to include in the rule. You can either select your all newly created jobs, or specific jobs based on job/org fields in your organization.
  4. In case you select specific jobs, you need to add at least one value for any of the job/org fields in your organization. You can also add multiple fields and values.. Example:

    Location: United States, Canada, France

    Department: Marketing, Finance

    Brand: Acme

    If you select the above org fields with the given values, your jobs will be automatically posted to your job boards (via SmartDistribute) in the following condition:

    Location: United States OR Canada OR France

    AND Department: Marketing OR Finance

    AND Brand: Acme

  5. Pick which existing job board contract(s) you want to use for the selected jobs.
  6. Once you save your rule, it will appear under Active Rules on the main Automated Job Distribution interface. At this stage, any matching job published after the rule was created will be posted to your job boards (via SmartDistribute) automatically.

Notes: 

1. Some job board contracts are only available for certain geographies and brands (e.g. Apec can only be used for jobs located in France). If you include such contracts in a rule where multiple geographies are selected, postings will take place only in matching cases.

Example: If you select Germany and France values for Location field, and pick your Apec contract for automated posting, only jobs located in France will be automatically posted to Apec.

2. Automated posting will only take place when the default job ad is published for the first time. There won't be any automatic purchase for additionally created job ads for the same job.

Once published, your jobs will be automatically posted to the selected channels if they are matching with an active rule. The user will be informed about the automated job distribution upon landing on the advertising interface (see below). 

Performance-based Auto Job Distribution

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