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Candidate statuses

Included in:
  • SmartStart
  • SmartRecruit


Each candidate in your SmartRecruiters account has a status assigned to their profile. The status indicates their position in the overall hiring process. Statuses are updated automatically by the actions taken by the hiring team.


A Lead is someone who has not yet applied to a job on their own, but have been assigned to a job for consideration.
Screen Shot 2017-02-27 at 1.02.45 PM.png

Candidates are added in Lead status when they're added:

Leads must be converted before a hiring team can begin the hiring process.Screen Shot 2017-02-27 at 1.30.27 PM.png


Candidates with a New status have either:

  • applied directly to a job via a career site, job ad, job widget, or other methodScreen Shot 2017-02-27 at 1.31.54 PM.png
  • been converted from Lead status on a job.Screen Shot 2017-02-27 at 1.32.02 PM.png

In Review

When someone leaves a review for a candidate in New status for a job, SmartRecruiters will change their status on the job to In Review. They'll stay in In Review status until someone schedules an interview or manually moves them to another status.Screen Shot 2017-02-27 at 1.35.24 PM.png


When someone opens Interview Scheduler, it automatically selects the candidate's current step. The Interview stage is typically used for Team and Manager interviews whereas initial Phone Screens are typically done in the In-Review stage. Please note that Interviews can be scheduled for any stage/step in the Hiring Process.

The candidate's stage/step is linked to the "Step" field when someone schedules an interview with the candidate.  For manual scheduling, the stage/step will be updated on the candidate immediately after the interview is scheduled.  Whereas for self-scheduling cases, the statue change is applied when the candidate selects an interview timeslot (and before accepting the calendar invite).

Screen Shot 2017-02-27 at 1.35.48 PM.png


When someone extends an offer to a candidate that is assigned to a job, the candidate's status will change to Offered. Screen Shot 2017-02-27 at 1.36.06 PM.png


When someone marks a candidate as hired, the candidates status will change to Hired.Screen Shot 2017-02-27 at 1.36.33 PM.png


Candidates who have been rejected from a job by a hiring team member have a Rejected status.Screen Shot 2017-02-27 at 1.37.00 PM.png


Hiring team members can apply a Withdrawn status to candidates who have withdrawn their application for a job. Screen Shot 2017-02-27 at 1.37.18 PM.png