Skip to main content

Managing Candidates

  • Personal
  • Team
  • Corporate
  • SmartStart
  • Corporate
  • Global
Manage and interact with your candidates throughout the hiring process.


In SmartRecruiters, candidate management occurs primarily in two places:

  • the People list, which gathers candidates into talent pools. Here's where you can sift through the list of candidates and see a high-level summary of their profiles, then dive deeper.
  • the Candidate Profile, which contains all of their personal and application-specific information, and is the central place for interacting with the candidate, reviewing and rating them, and generally moving them through the hiring process. 


  • Add candidate by upload
    Add multiple candidates by dragging-and-dropping or uploading a resume, or enter their information by hand.
  • Applying as an internal candidate
    Learn how to apply internally, as an employee, to your company's open jobs.
  • Candidate profile
    Each candidate in SmartRecruiters has a profile that contains all of their information, and the tools used by the hiring team to review and move the candidate through the hiring process.
  • Candidate statuses
    Learn the details of SmartRecruiters' candidate statuses.
  • Edit source of application
    Edit the source of a candidate's existing application.
  • General Application
    Give candidates the ability to apply, even if they're not interested in  a specific job at your company.
  • Notes
    Share notes on candidates with varying levels of privacy.
  • People List
    Search and filter candidates from the People list to review, message, rate, reject, or take other actions.
  • Tags
    Add custom tags to single or multiple candidates to help organize, search, and share your candidates.
  • Talent Pools
    Talent pools are a great way to group candidates together to help your team filter, search, and managing candidates.


  • Can I add photos for my candidates?

    Sorry! Only candidates are able to add a photo to their profile during the application process.

  • Can I ask internal applicants to answer screening questions?

    The application experience for applying to internal positions is essentially the same as for public jobs, except for two things:

    • Internal candidates don't get access to a Candidate Portal for that job.
    • The application for an internal job ad will not include any screening questions assigned to the job.
  • How do I set the language of an application?

    To set the candidate-facing language of a job ad, click the language picker on the first step of the Job Posting Wizard and select a language.

    Screen Shot 2017-02-23 at 3.00.26 PM.png

    Supported Languages

    When posting a job, you can set the language of the ad's links and buttons in the following languages:

    • Afrikaans
    • Amharic
    • Arabic
    • Armenian
    • Azerbaijani
    • Basque
    • Bengali
    • Bulgarian
    • Catalane
    • Chinese (Simplified)
    • Chinese (Traditional)
    • Croatian
    • Czech
    • English (UK)
    • English (US)
    • Estonian
    • Finnish
    • French
    • Galician
    • Danish
    • Dutch
    • Georgian
    • German
    • Greek
    • Gujarati
    • Hebrew
    • Hindi
    • Hungarian
    • Icelandic
    • Indonesian
    • Irish
    • Italian
    • Japanese
    • Kannada
    • Khmer
    • Korean
    • Lao
    • Latvian
    • Lithuanian
    • Malay
    • Malayalam
    • Marathi
    • Mongolian
    • Nepali
    • Norwegian Bokmål
    • Persian
    • Filipino
    • Polish
    • Portuguese (Brasil)
    • Portuguese (Portugal)
    • Romanian
    • Russian
    • Serbian
    • Sinhala
    • Slovak
    • Slovene
    • Spanish
    • Swahili
    • Swedish
    • Tamil
    • Telugu
    • Ukrainian
    • Urdu
    • Vietnamese
    • Welsh
    • Zulu

    SmartRecruiters won't translate the text of the ad itself.

    When a candidate views this job ad, parts of the ad and the application will be localized in that language.  

    The language of the job ad and application form are determined by the language chosen on the job ad, not the language of the candidate's browser.

  • When do candidates receive the Employee label?

    Employees can apply as internal applicants, and receive the Employee label, in three ways:

    • When they apply to a job to a job through the Internal Mobility portal.
    • When they apply through an Internal job ad.
    • When they apply to a Public job ad using their company email address, and the company has Domain Authentication activated.

    Anyone who has the URL for an internal job can apply to that job. They'll be marked as an internal applicant and receive the Employee tag even if they aren't actually an employee.