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SmartRecruiters

Setup LinkedIn Recruiter System Connect

Requires:
  • SmartRecruit

 

Follow these instructions to integrate LinkedIn Recruiter System Connect with your SmartRecruiters account.

Introduction

To set up the integration, companies will need a LinkedIn Recruiter contract and a SmartRecruiters account. LinkedIn Recruiter Lite is not supported for this integration.

Setup for SmartRecruiters' LinkedIn Recruiter integration is a three-step process:

  1. Request the integration by selecting a LinkedIn Recruiter Contract.
  2. Enable the integration in LinkedIn.
  3. Connect each SmartRecruiters user with their seat in LinkedIn Recruiter.

Once this is complete, LinkedIn will initiate a one-time sync of historical data from SmartRecruiters.

To set up the integration, you'll need to be both an Admin of SmartRecruiters and of your company's LinkedIn Recruiter contracts.

Customers who haven't already connected their LinkedIn Recruiter and SmartRecruiters accounts can simply go through the process to set up the integration.

Customers who have an old LinkedIn Recruiter Cross-System Awareness (CSA) integration will be migrated to the new integration in the background. They'll need to go through the same setup process to turn on the new integration, but can do so when ready.

Request integration

  1. Log in to SmartRecruiters as an Administrator. 
  2. Access the LinkedIn Recruiter System Connect page from the Contract Management page in Settings / Admin.
  3. As part of the integration process, SmartRecruiters will share data (list here) about your current and future candidates, jobs, and applications. Check the box next to "I recognize[...]" to acknowledge your agreement and proceed.
  4. Click + Add Contract
  5. In the popup, click Sign in.SignIntoLIR.png
  6. Enter your LinkedIn Recruiter credentials to login. 
  7. From your list of LinkedIn Recruiter contracts, select which contract to connect to SmartRecruiters and click Continue. You'll be able to add more later. (If you have only one contract, you'll automatically skip to the next step once you log into LinkedIn Recruiter.)ChooseContract.png
  8. In the Recruiter System Connect section, click Request to set up the integration's company-level access.  ConnectContract.png
  9. Wait a moment while SmartRecruiters completes this step with LinkedIn. When it's done, you'll see this screen:LRSC_5.png
  10. Click Finish. 

  11. Find the contract in the list, and click Enable in LinkedIn. You'll be taken to your LinkedIn Recruiter account.EnableInLinkedIn.png

Enable in LinkedIn Recruiter

  1. Once you're inside your LinkedIn Recruiter account, open the More menu at the top of the screen, and click Admin Settings.AdminSettings_LIR.png
  2. Click the ATS tab. LRSC_8.png
  3. Click the toggle for Company Level Access to activate it.CompanyLevelActivated.png
  4. Click the toggle for Contract Level access to activate it.ContractsLevelAccess.png
  5. Once both are activated, you'll see that the overall integration is activated in LinkedIn Recruiter.
  6. Go back into SmartRecruiters and reload the page to verify the integration status:LRSC_10.png

At this point, a one time sync of historical jobs, candidates, and applications will be initiated in the background. 

Historical data sync

When you setup the integration for the first time, the one time sync of historical data will take anywhere between 2-24 hours. Duration depends on the size of your company's dataset.

For jobs, we'll export:

  • Job title
  • Job Ad description
  • Location
  • Job Ad URL
  • Job Publish date

For candidates, we'll export:

  • First and Last name
  • Email
  • SmartRecruiters Profile URL
  • Creation date
  • Last updated date

For applications, we'll export:

  • First and Last name
  • Email
  • Job applied to
  • Application status
  • Source
  • Creation date
  • Last updated date

 To check that the data sync has completed follow these steps: 

  1. Go to your LinkedIn Recruiter account.
  2. Open a candidate profile 
  3. Go to "Export to..." functionality and search for a specific job in the dropdown picker. 
  4. Type a job name that you know exists. You should be able to see the job in search results when you type that job name into the export feature. 

Going forward, updates to the candidate status and historical job, candidate and application data will be synchronized and continuously updated across SmartRecruiters and LinkedIn Recruiter.

Add another contract

If you have multiple contracts, just click + Add Contract again and follow the same steps to enable another contract. 

If you've already added a contract, make sure to log out of LinkedIn Recruiter before attempting to add another contract. Otherwise, LinkedIn won't allow you to choose a contract.

If not, it's time to connect your users.

Connect users 

Map your Recruiter seat holders to SmartRecruiters users so that historical InMails and Prospect Notes are also synced over from LinkedIn Recruiter to SmartRecruiters.

  1. Find the contract in the list, and click Connect Users.
  2. SmartRecruiters will automatically pull in your LIR seatholders. LRSC_11.png
  3. To connect a LinkedIn user account, start typing their name in the SmartRecruiters User field:LRSC_12.png
  4. Repeat for each user who should be able to use the integration.
  5. When finished, click Close.

Once the integration is completed, InMails and Prospect Notes created by your seat holders will continuously sync into SmartRecruiters every 30 minutes.