Skip to main content
SmartRecruiters

Permissions Quick-Reference

Use this quick reference to determine a user's permissions based on their user role and hiring team role.

Global actions

The table below lists the allowed actions for each (global) user role. All SmartRecruiters Editions have all five user roles.

    1. Admin
    2. Extended
    3. Standard
    4. Basic
    5. Employee
    1. Configure company settings
    2.  
    3.  
    4.  
    5.  
    6.  
    1. See all jobs
    2.  
    3.  
    4.  
    5.  
    6.  
    1. See all candidates
    2.  
    3.  
    4.  
    5.  
    6.  
    1. Post jobs
    2.  
    3.  
    4.  
    5.  
    6.  
    1. Spend in Marketplace
    2.  
    3.  
    4.  
    5.  
    6.  
    1. See job only if part of job's hiring team
    2.  
    3.  
    4.  
    5.  
    6.  
    1. See candidates only if part of job's hiring team
    2.  
    3.  
    4.  
    5.  
    6.  
    1. Apply internally
    2.  
    3.  
    4.  
    5.  
    6.  
    1. Refer candidates
    2.  
    3.  
    4.  
    5.  
    6.  
    1. Be assigned to hiring team
    2.  
    3.  
    4.  
    5.  
    6.  


Basic Job actions

The table below lists the allowed actions for Standard and Basic users (on all SmartRecruiters Editions) according to their assigned hiring role on a job. Admins and Extended users have unlimited access to all jobs and can take any of these actions on any job.

    1.  
    2. Standard and Basic
    1.  
    2. Standard only
    1.  
    2. neither Standard nor Basic
    1. Exec
    2. Recr
    3. HM
    4. Custom
    5. Coord
    6. Int
    1. Edit job ad
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Unpublish job
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Cancel job
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Delete job
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Advertise job
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Share job
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Make referral to job
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Edit job status
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. View Sourcing info
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. View candidate list
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Add candidate
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Compare candidates
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. View job activity
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Vew job ad
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. See Internal Notes
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. See Public job fields
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Edit hiring team
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. View hiring team
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Edit scorecard
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  

Advanced Job actions 

Editions:
  • SmartStart
  • Corporate
  • Global

The table below lists additional permissions given to Standard and Basic users on all Corporate and Global Editions, according to their assigned hiring role on a job. As with Basic actions, Admins and Extended users on these Editions have unlimited access to all jobs and can take any of these actions on any job.

    1.  
    2. Standard and Basic
    1.  
    2. Standard only
    1.  
    2. neither Standard nor Basic
    1. Exec
    2. Recr
    3. HM
    4. Custom
    5. Coord
    6. Int
    1. Duplicate job ad
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Create tracking URL
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Send job to Agency
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. See approval details
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  

Candidate actions

The table below lists the allowed actions for Standard and Basic users on all SmartRecuiters Editions according to their assigned hiring role on a job. Admins and Extended users have unlimited access to all candidates and can take any of these actions on any candidate.

    1.  
    2. Standard and Basic
    1.  
    2. Standard only
    1.  
    2. neither Standard nor Basic
    1. Exec
    2. Recr
    3. HM
    4. Custom
    5. Coord
    6. Int
    1. Edit contact info
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Edit experience/education
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. See screening question answers
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. See messages
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Send messages
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. See ratings and reviews
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Reject candidates
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Schedule interview
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. See notes
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. See offer details
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Send offer
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Hire candidate
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Reassign candidate
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Mark as Withdrawn
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Delete
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. See Hiring Process sub-steps
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Edit source
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Add/remove attachments
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. See multiple applications
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Send assessments
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. See assessment results
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Access custom fields
    2.  
    3.  
    4.  
    5.  
    6.  
    7.  
    1. Add/edit tags
    2.  
    3.  
    4.  
    5.  
    6.  
    7.