Hiring team roles
- SmartStart
- SmartRecruit
Kindly note that this article only applies to SmartStart users and SmartRecruit users who do not have any Custom Hiring Role setup.
Hiring roles
When someone adds a user to a hiring team, they assign the user a hiring team role that determines:
- the user's level of access to certain information about the job and candidates on that job, and
- the actions the user can take on the job or candidate, such as extending an offer or editing the job’s details.
For additional flexibility, the SmartGlobal add-on allows admins to create a Custom Hiring Role with a custom name.
Hiring team roles are separate from user roles. Anyone with a user role of Extended or Administrator always has full access to all jobs and candidates, and can perform all actions on those jobs and candidates, regardless of the hiring team role assigned to them for a particular job.
Default Hiring roles
SmartRecruiters has five default roles, which determine (and limit) the candidate information that each team member can see, and the actions that each member can take during the hiring process.
Type | Access and Permissions |
---|---|
Executive | Executive users have full access to the job and candidates who apply to the job, and can perform all job and candidate actions without restriction. However, Basic or Employee users who are assigned Executive roles can't edit the job, purchase assessments, or spend in the store. |
Hiring Manager | Hiring Managers also have full access to the job and candidates who apply to the job, and can perform all job and candidate actions without restriction. Basic or Employee users who are assigned Hiring Manager roles can't edit the job, purchase assessments, or spend in the store. |
Recruiter | Recruiters also have full access to the job and candidates who apply to the job, and can perform all job and candidate actions without restriction. Basic or Employee users who are assigned Recruiter roles can't edit the job, purchase assessments, or spend in the store. |
Coordinator | Coordinators have full access to the jobs they've been assigned to, but have limited access to candidates who apply to that job. They can't advance candidates through the hiring process, extend offers, or reject. |
Interviewer | An Interviewer has the most limited level of access. They're just able to view candidates' profiles and resumes, and rate and compare candidates. |
Why hiring roles?
Essentially, the different hiring team roles exist to help companies manage their Standard and Basic and give them different levels of access and permissions on each job for which they're part of the hiring team.
These users fall into four groups:
- Standard users with a Hiring Manager, Recruiter, Executive, or custom hiring role have full access to the job and all its candidates.
- Standard or Basic users with an Interviewer role (Standard Interviewers) have limited access to the job and its candidates.
- Standard users with a Coordinator role (Standard Coordinators) have full access to the job, but limited access to its candidates.
- Basic users with a Hiring Manager, Recruiter, Executive, or custom hiring role (Other Basic users) have limited access to the job, but full access to its candidates.