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SmartRecruiters

Roles and rights

Learn how to manage users' access rights by assigning the right roles.

Introduction

In SmartRecruiters, user rights are determined by a two-level structure:

  • Each user has a user role, which defines their system-level access to different features and functionality in the platform, such as configuring the company’s feature settings, posting jobs, or purchasing ads or services in the Marketplace. User roles are assigned when someone creates a new user, but can be changed later. 
  • A user's hiring team role determines their level of access to certain information about the job and candidates on that job, and the actions the user can take on the job or candidate, such as extending an offer or editing the job’s details.  These roles are assigned when the user is added to a job's hiring team. Users can have different roles on each job.

Permissions

The global access rights and permissions of a user role take precedence over the rights and permissions of a hiring team role on a specific job. This two-level permissions structure can become a little complicated. However, at the level of single job and its candidates, there are really two types of users:

  • Users with full access to the job and its candidates can see all information about the job and candidates, and have the ability to edit the job and take all actions on the candidate.
  • Users with limited access to the job and its candidates can see only some information, and have limited ability to make changes or take certain actions.

Resources 

  • Hiring team roles
    Learn about the different hiring team roles and their allowed actions.
  • Permissions Quick-Reference
    Use this quick reference to determine a user's permissions based on their user role and hiring team role.
  • Users with full access
    Users with full access to the job and its candidates can see all information about the job and candidates, and have the ability to edit the job and take all actions on the candidate.
  • Users with limited access
    Users with limited access to the job and its candidates can see only some information, and have limited ability to make changes or take certain actions.
  • User Roles
    Learn about the rights and permissions of the various user roles.