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Saved Search

  • SmartRecruit


SmartRecruiters' Saved Search makes it easy for you to save and store your search queries, then rerun them at any time.

With Saved Search, you can save any search query that you construct from a combination of one or more Candidate Filters and keywords on the People page's list of candidates.


Once you've saved the query,  you can rerun it manually, or set it to run automatically by adding it to your homepage. There, you'll be able to monitor the number of candidates who match the query.

Screen Shot 2017-07-17 at 2.28.30 PM.png

SmartRecruiters also keeps track of your list of Saved Searches, and provides a Search History page that lists your searches — saved or otherwise — for the last 30 days. 

Saving a search

To save a new search:

  1. If you're not already on the main People list, click People at the top of SmartRecruiters.
  2. Enter some keywords into the search bar at the top of the People list, or choose one or more filter. PeoplePage.png

    Since this is the People page, SmartRecruiters runs the query over all candidates you can access. Use the Applied To to restrict the query to a specific job.

  3. Press Enter to see the results of the query.
  4. Click Save Search
  5. In the popup window, enter a name for the query. This is the name that will show up in your list of saved searches.
    Screen Shot 2017-07-17 at 3.45.11 PM.png
  6. If you have existing saved searches, you can update one of them to the search you just made by selecting Update an existing saved search and selecting the search from the list. Saved Search Quick Update
  7. To include the query on your homepage so that you can easily see updated counts for new, matching candidates when you log into SmartRecruiters, select Include on homepage. 
  8. Click Save.

SmartRecruiters will add your saved search to your Saved Searches list:

Screen Shot 2017-06-26 at 8.34.31 AM.png

Once saved, you can run the same query again by choosing it on the People list or the Saved Searches tab.

If you've chosen to include the query on your homepage, you'll see its name and the number of candidates that it returns in the Saved searches list on your homepage.Screen Shot 2017-07-17 at 2.28.30 PM.png


Each user in a SmartRecruit account can save up to 5 searches.  When you've reached the limit, you won't be able to save another one, but you will be able to update an existing saved query to match the new query.

Want to increase the saved search limit to 10 searches? Talk to your Customer Success Manager about adding SmartGlobal to your company's account.

Running saved search

There are three ways to rerun a saved search:

  • Select it from the Saved searches list on the People page.RunSearch_PeopleList.png
  • Click on its name in the Saved searches list.Screen Shot 2017-06-26 at 8.34.31 AM.png

SmartRecruiters will then apply the filters saved in that search, and display the results on the People page:SavedSearch_Searchlist.png

Search history

Any time you search for candidates using keywords or filters from the People page, that search query will show up in the Search History list. If you search for candidates by name, that search will not show up in the history list.

To find the Search history page:

  1. Navigate to Settings / Admin.
  2. Click My Searches in the My Account list.
  3. Click the Search History tab.


Each search query in the list is available for 30 days. Saved searches will show up as well, but without the name that you've assigned. Instead, you'll only be able to identify saved searches by the set of filters that define the search. 

Editing saved searches

Once you've saved a query, you can edit its name, add/remove it from your homepage, or delete it from the Saved searches list.

  1. Navigate to Settings / Admin.
  2. Click My Searches in the My Account list.
  3. Find the search by name in the list.Screen Shot 2017-06-26 at 8.34.31 AM.png
  4. Click Edit to change its name or delete it. Flip the toggle to add/remove it from your homepage.SavedSearch_EditSearch.png

Alternatively, if you're on the People page, just click My Searches above the Saved searches dropdown list:


If you need to update the keywords or filters stored in the search:

  1. Rerun the query by selecting it from the Saved searches list on the People page, Homepage widget, or find it in the Search history page.
  2. Add/remove filters and keywords as necessary in the search field.
  3. Click Save search.
  4. In the popup, click Save.Screen Shot 2017-07-17 at 3.39.50 PM.png
  5. Alternatively, you can also update your saved search by adding a new filter or query, and clicking the Update button that appears next to the saved search name. updateSavedSearch.png

SmartRecruiters will overwrite the search's entry in the Saved searches list with new counts.