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SmartRecruiters

I'm a new Hiring Manager

Welcome to SmartRecruiters! This Hiring Manager guide is your comprehensive resource for familiarizing yourself with SmartRecruiters and using it to recruit and hire the best talent

Each section of this guide focuses on one of your day-to-day tasks in SmartRecruiters. In each section, you'll find a brief introduction, followed by a step-by-step learning path that introduces you to the parts of SmartRecruiters that you'll use to accomplish that task. Just click on the first step to begin. 

Getting started  

In this section, you'll learn about the major parts of the SmartRecruiters platform, and set your personal preferences for using SmartRecruiters.

Getting started - New Hiring Manager
Pages: 4

Managing Jobs 

As a Hiring Manager, you might be hiring for one job or multiple jobs at one time. In this section, you'll learn how to check in on the status of your jobs and make changes to the job's ads, hiring teams, and more.

Managing jobs as a new Hiring Manager
Pages: 5
  • Jobs list
    The Jobs list contains a list of all the jobs you have permission to view, with a summary of important details.
  • Job statuses
    Learn about the evolution of a job's status in the hiring process.
  • Job profile
    The Job profile contains all of a job's details and candidates, and is the central place for managing and editing a specific job.
  • Edit job ad
    Learn how to edit the text of a job's default and additional ads.
  • Add people to hiring team
    Teammates can be added to the a job's hiring team when the job is created, or afterwards on the Hiring Process tab of the job's profile.

Managing candidates 

Next, let's look at SmartRecruiters' tools for managing your candidates.

Managing candidates as a new Hiring Manager
Pages: 7
  • SmartRecruiters Search
    Learn powerful tips for filtering and searching for candidates.
  • People List
    Search and filter candidates from the People list to review, message, rate, reject, or take other actions.
  • Candidate profile
    Each candidate in SmartRecruiters has a profile that contains all of their information, and the tools used by the hiring team to review and move the candidate through the hiring process.
  • Candidate statuses
    Learn the details of SmartRecruiters' candidate statuses.
  • Notes
    Share notes on candidates with varying levels of privacy.
  • Tags
    Add custom tags to single or multiple candidates to help organize, search, and share your candidates.
  • Upload resume
    Manually add a candidate to SmartRecruiters by uploading their resume.

Interviewing candidates

As a Hiring Manager, you'll be involved in the day-to-day hiring activities such as interviewing and rating candidates, and comparing the feedback from your team to select the right candidate. In this section, you'll learn how to schedule and manage interviews, and collect feedback from the hiring team to help make a hiring decision.

Managing interviews as a new Hiring Manager
Pages: 4

Approving jobs

If your company requires approvals for new jobs, when a recruiter or other team member creates a new job, the job is first routed for review.

When you're assigned as an approver for new jobs, SmartRecruiters will email you when someone submits a job for approval.

  1. Review the email, which will contain a summary of the offer's details for your review:The list of fields in the Terms section will be unique for your company, and determined by the various candidate fields added to the job.
  2. Click Approve to immediately approve the request and go to the job's profile, or click View Details to go to the job's profile and either approve or decline the request.

If for some reason you need to change your decision, the job must be resubmitted for approval again.

Approving offers

If your company requires approvals for job offers, when your team decides on a stellar candidate and someone else creates an offer, the offer is first routed for approval. 

When you're assigned as an offer approver for a job, SmartRecruiters will email you when someone submits an offer for a candidate on that job.

  1. Review the email, which will contain a summary of the offer's details for your review:The list of fields in the Terms section will be unique for your company, and determined by the various candidate fields added to the job.
  2. Click Approve to immediately approve the request and go to the candidate profile, or click View Details to go to the offer's details and either approve or decline the request.

If for some reason you need to change your decision, the offer must be resubmitted for approval again.

Referrals

Some of the best hires come from referrals. SmartRecruiters' Referrals makes it easy for employees to submit referrals, and for hiring managers and recruiters to track and manage referrals.

In the Referrals portal, employees can easily submit referrals to specific jobs, and monitor the progress of each referrals through the hiring process. They can also get a unique link for sharing a specific job to get more approvals. 

When someone submits a referral, SmartRecruiters emails the potential candidate for follow-up. Each referred candidate is added as a lead, and marked with their referrer's name. The candidate can then apply on their own to become an active candidate on the job.

Referrals as new Hiring Manager
Pages: 3

 

Mobile apps

Though SmartRecruiters' web app is fully responsive and mobile-ready, you can also use the Hiring app to monitor jobs, message and review candidates, track upcoming interviews, and generally manage your hiring process on an iOS or Android device.

Download the Hiring App for iOS from the App Store. It works on phones and tablets running iOS v9 or above, but is optimized for iPads. 
Download the Hiring App for Android from Google Play. It works on both Android phones and tablets, but is optimized for tablets.