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SmartRecruiters

Global Compliance Administration

Plans:
  • Personal
  • Team
  • Corporate
Editions:
  • SmartStart
  • Corporate
  • Global

Our Global Compliance Administration tool helps companies around the world ensure compliance with the candidate data retention laws in each country where they operate. Companies can set up set up separate, independent policies for each county where they post jobs.

Introduction

Configuration rulesets address two main areas of compliance related to candidates' information:

  • Set a data retention period to automate the deletion of personally identifying information for a candidate.
  • Add your company's privacy policy to inform the candidate of your definitions for acceptable access to and use of their personal data, including personally identifiable information (PII) browser cookies and location data.

Please note that while SmartRecruiters provides the tools to help you ensure compliance, it’s up to you to make sure that you are actually compliant.

Resources

FAQs

  • Can I add my own privacy policy to applications?

    By default, SmartRecruiters adds a link to its standard privacy policy at the end of the candidate application. Candidates can click and review this policy when applying to a job. The disclaimer looks like this:

    BY CLICKING SUBMIT, YOU AGREE TO SMARTRECRUITERS’ PRIVACY POLICY. IN PARTICULAR, YOU EXPRESSLY AGREE TO THE TRANSFER OF YOUR PERSONAL INFORMATION FOR THE PURPOSES DESCRIBED IN THAT POLICY.

    You can also add your own privacy policy in each country where you operate by adding the policy to the compliance configuration for that country. 

    If you do add your own policy for a country, when a candidate applies to a job in that country, they’ll see this disclaimer:

    BY CLICKING SUBMIT, YOU AGREE TO SMARTRECRUITERS’ PRIVACY POLICY AND <Your Company’s name>’s PRIVACY POLICY, IN PARTICULAR, YOU EXPRESSLY AGREE TO THE TRANSFER OF YOUR PERSONAL INFORMATION FOR THE PURPOSES DESCRIBED IN THAT POLICY.

    Candidates can follow the second link to review your policy.

  • Can I restore, find, or un-delete a deleted candidate?

    No one at your company or SmartRecruiters will be able to recover or identify a deleted candidate’s information. If the candidate applies again to the same job, SmartRecruiters will be unable to recognize them, and have no history of the previous application.

  • What if I don’t set a retention policy?

    If a company does not set a retention policy for a particular country, then anyone with access to the candidate will be able to view the candidate’s information indefinitely.

  • What is SmartRecruiters' Cookie Policy?

    SmartRecruiters uses cookies to identify users. When a user located in one of the European countries who have adopted EU Data Protection Directive 95/46/EC accesses SmartRecruiters, we’ll display a notification with a link to SmartRecruiters’ cookie policy. The notification is localized to the language of the user’s browser.