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SmartRecruiters

Add new user to SmartRecruiters

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Plans:
  • Personal
  • Team
  • Corporate
Editions:
  • SmartStart
  • Corporate
  • Global

Administrators can manually add new users to SmartRecruiters from the User Management page. New users will automatically receive an email notification to sign in and complete their profile. 

User roles

There are five user roles in SmartRecruiters. Each role defines which candidates and jobs the user can see, which actions the user can take, and which parts of SmartRecruiters the user can access.

Type Access and Permissions
Admin Admin users have complete control and visibility of all things in the account. They can access all jobs and candidates in the company, and have privileges to administer the company account (set up auto-reply, email templates, configure hiring process etc). Common Admin users would be the head of HR, Head of Talent, or anyone who manages the SmartRecruiters Account.
Extended Extended users cannot configure the company account, but have full access to all jobs and all candidates within the system, regardless of whether they're on a job's hiring team. Extended users can also post jobs and make purchases in the Marketplace. Anyone who needs access to all jobs, but doesn't need to configure your account, should be an Extended user.
Standard Standard users can see a job only if they're on the job's hiring team, and can only access candidates for those specific jobs. They may also access candidates that have been directly shared with them. Standard users can post jobs and make purchases in the Marketplace.
Basic  Basic users have the same rights as Standard users, but cannot post jobs or make purchases in the Marketplace.
Employee Employee users can only view Internal Mobility postings. They can apply or make referrals but do not have access to job profiles or candidates. When an Employee user is added to a hiring team for a job, they automatically have the same rights to that job (and its candidates) as a Basic user.

Allowed actions by user role 

The table below lists the allowed actions for each (global) user role. All SmartRecruiters Editions have all five user roles.

    2. Admin
    3. Extended
    4. Standard
    5. Basic
    6. Employee
    1. Configure company settings
    2.  
    3.  
    4.  
    5.  
    6.  
    1. See all jobs
    2.  
    3.  
    4.  
    5.  
    6.  
    1. See all candidates
    2.  
    3.  
    4.  
    5.  
    6.  
    1. Create jobs
    2.  
    3.  
    4.  
    5.  
    6.  
    1. Spend in Marketplace
    2.  
    3.  
    4.  
    5.  
    6.  
    1. See job only if part of job's hiring team
    2.  
    3.  
    4.  
    5.  
    6.  
    1. See candidates only if part of job's hiring team
    2.  
    3.  
    4.  
    5.  
    6.  
    1. Apply internally
    2.  
    3.  
    4.  
    5.  
    6.  
    1. Refer candidates
    2.  
    3.  
    4.  
    5.  
    6.  
    1. Be assigned to hiring team
    2.  
    3.  
    4.  
    5.  
    6.  

Add user

To add a new user:

  1. Navigate to Settings / Admin.
  2. Click User Management in the Administration list.
  3. Click Add New User. 
  4. In the pop-up, enter the new user's name and email.

  5. Choose user role from the list.

  6. Click Send Invite.

SmartRecruiters will send an email like the one below and invite the new user to log in, set a password, and add an optional photo.