Administrators can manually add new users to SmartRecruiters from the User Management page. New users will automatically receive an email notification to sign in and complete their profile.
SmartRecruiters has five default system roles, each with different levels of access within category:
|Employee||Only has access to Internal Mobility or Employee Portal.|
|Basic||Most limited access. Must be assigned to a job's hiring team see the job and the candidates associated with it.|
|Standard||Basic + ability to create jobs, access Marketplace, and access Analytics and Report Builder.|
|Extended||Standard + ability to access all jobs and candidates.|
|Admin||Full access to all of SmartRecruiters, and all jobs and candidates. Can do everything.|
The default system roles are not editable.
Allowed actions by user role
Configuration permissions include the ability to access and edit company settings in the Administration, Career Page Setup, Templates, and Configuration lists of Settings / Admin.
Analytics permissions include the ability to access the EEO, Applicant Flow, OFCCP, and Diversity reports in the Reporting list of Settings / Admin; access the Sourcing, Candidate Pipeline, and Hiring Plan dashboards, plus the Analytics Reports; and create, edit or access Report Builder and custom reports.
|Full||Can access Report Builder and create/share new reports|
|View Only||Cannot access Report Builder or create new reports, but can view any reports that are shared with them view an Access List|
Jobs & Candidates
Configuration permissions include the ability to access and edit all company settings in the Administration, Career Page Setup, Templates, and Configuration lists of Settings / Admin.
|Create a job||Hiring Team||Access All Jobs||Access Group|
|Full||Can perform all actions on all job and candidates|
|Limited||Can perform limited actions on jobs and candidates in Access Group|
|N/A||Admin and Extended users cannot be assigned Access Groups|
To add a new user:
- Navigate to Settings / Admin.
- Click User Management in the Administration list.
- Click Add New User.
- In the pop-up, enter the new user's name and email.
Choose user role from the list.
Click Send Invite.
SmartRecruiters will send an email like the one below and invite the new user to log in, set a password, and add an optional photo.